A better weekly
fleet file check.

Check items as you go. Selections stay only on this open page and are not submitted or saved to your company record.

Start with the people and the program

• Confirm the working rosterIdentify new hires, departures, changed roles, and anyone whose program coverage needs review.
• Confirm the next person to contactMake sure the designated company contact and the people who need portal access are correct.

Look at the work that is still open

• Separate missing evidence from pending reviewA received file should have a receipt; a pending review should have an owner.
• Check requests for corrected or replacement filesKeep the original receipt, the correction needed, and the request for a replacement together.
• Follow testing handoffsDistinguish selection, notification, collection, recorded results, and any further follow-up.
• Review upcoming and overdue datesOpen the source record behind each date and identify the next action.

Make the handoff usable

• Give every open item an ownerWrite down who acts next, what they need, and when the team should check back.
• Confirm what “completed” meansLook for the reviewed decision and saved update, not only a sent email or uploaded attachment.
• Keep the previous cycle accessibleRetain the supporting record and completion history when a renewal moves to its next date.
• Prepare one short list for your next Gehlco check-inBring the items that need clarification, prioritization, or help from the team.

For official background, see the FMCSA Safety Planner’s driver qualification guidance and FMCSA’s C/TPA overview.

Gehlco Occupational Health Services · gehlco.us · 563-382-0700